Office Coordinator

Job Introduction

We’re looking for a proactive Office Coordinator/Receptionist to join our friendly team at a high-profile client site in Sloane Square. You’ll be the first point of contact for visitors, clients, and colleagues, creating a warm and professional impression, while also helping to keep office operations running smoothly. 

This role reports to the Reception Team Leader.

Contract type: Permanent, full-time
Hours: 40 per week (Monday–Friday; shifts between 8 AM – 6 PM)

Why you’ll love working with us:

• Financial Benefits: Exclusive travel and grocery discounts, cash rewards, and life assurance.
• Future Security: Contributory pension scheme.
• Health & Wellbeing: Wellness programs, Employee Assistance Program, and digital GP services.
• Career Growth: Extensive learning and development opportunities.
• Celebrate Excellence: Recognition through WOW Awards for outstanding performance.
• Community Support: One paid day off per year to give back to a cause you care about.

What the role involves:

• Greeting visitors and clients with confidence and a personal touch.
• Keeping office facilities in good order and ensuring smooth day-to-day operations.
• Supporting coordination tasks and administrative duties.
• Staying informed about business activities and passing on updates quickly.
• Prioritising and organising your workload to deliver an efficient service.
• Building positive relationships across teams and departments.
• Communicating clearly and consistently with colleagues and managers.
• Following health & safety processes and maintaining accurate records.

What we’re looking for:

• A natural alignment with our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall, and Stronger Together.
• A personable and approachable style, with the confidence to work on your own initiative.
• A genuine interest in people and making them feel welcome.
• Adaptability and positivity when facing new challenges.
• Creative problem-solving and the drive to go the extra mile.
• Strong organisational skills, with the ability to juggle multiple priorities.
• A warm, engaging personality that puts others at ease.

About us

Rapport Guest Services is a multi-award-winning company, delivering front- and back-of-house guest services for leading organisations across the UK, Ireland, and globally. As part of Compass Group UK&I, we combine people-first culture with exceptional service standards.

We are proud of our commitment to inclusion, wellbeing, and creating opportunities for everyone to thrive. We are also a Disability Confident Employer, offering meaningful roles for individuals with additional needs.

Find out more about us and our values at www.rapportservice.com.